Rockefeller University Executive Assistant in New York, New York
Job Title Executive Assistant
Laboratory / Department 111650 Brivanlou Laboratory
The ultimate objective of the work in my laboratory is to understand the cellular and molecular basis of vertebrate embryonic induction, with a special emphasis on germ layer and organ formation. Toward this aim we perform comparative studies using both amphibian and mammalian model systems, including human embryonic stem cells.
The Executive Assistant will provide direct support to the Head of the Laboratory and be responsible for all communication, correspondence, phone calls, and calendar coordination, personal assistance, appointment scheduling, and arranging international and domestic travel and meetings, including detailed itineraries, and event and conference organization. Additional duties include supply ordering, helping prepare technical presentations, and liaising with administrative departments such as Human Resources, IT, and the Office of Technology Transfer. Will assist the Laboratory Manager and other laboratory personnel as needed.
Bachelor's degree required. Must have a minimum of two years of relevant administrative experience in a high-volume dynamic office environment. Knowledge of operating systems and software in a Mac environment, demonstrated skill using a wide variety of software including Microsoft Suite, database processing, budget management, and calendar coordination required. Must be able to anticipate administrative issues and execute resolutions effectively and efficiently. Must possess excellent communication skills (written and verbal English skills), a professional phone demeanor, strong organizational and problem-solving skills, ability to work independently, and maintain confidentiality required. Event and travel planning experience is a plus. Previous experience in an academic setting desired.
This job requires that employees be fully vaccinated against COVID-19 as a condition of employment. Rockefeller University provides reasonable accommodations where legally required including accommodations for medical conditions and sincerely held religious beliefs.
The Rockefeller University is an Equal Opportunity Employer - Minorities/Women/Disabled/Veterans