Rockefeller New York Research Jobs

Job Information

Rockefeller University Laboratory Administrative Assistant | Laboratory of Retrovirology in New York, New York

Organization Overview

The biology and evolution of viruses and eukaryotes are closely linked. Dr. Paul Bieniasz seeks to define how host genes influence the replication of viruses, with an emphasis on human and primate immunodeficiency viruses. The Laboratory of Retrovirology, led by Dr. Bieniasz, seeks to characterize the host functions that viruses mimic, manipulate, and otherwise exploit, as well as the defenses cells have evolved against viral infection.


We have a wonderful opportunity for an enthusiastic, self-motivatedAdministrative Assistant to support Dr. Paul Bieniasz at Rockefeller University in New York City.

We are targeting someone who enjoys working both independently and as part of a larger team and proactively anticipating needs. This role is an integral part of the lab and will be responsible for supporting Dr. Bieniasz and the lab with a wide variety of tasks and project activities.


  • Monitor both HHMI and Rockefeller budgets for the lab, including reviewing budget reports, preparing budget sheets, and tracking grant spending and lab spending

  • Manage lab supply and quarterly capital equipment ordering

  • Handle vendor invoices, review and submit reports, assist with MTA agreements, and handle annual equipment service contracts alongside lab manager

  • Purchase a variety of software subscriptions for researchers

  • Assist Dr. Bieniasz with scheduling meetings for talks and lectures

  • Organize most details of postdoc candidate visits (lodging, expenses, schedule presentations, etc.)

  • Process new hire paperwork and serve as the lab’s liaison with HR department

  • Handle reappointments and assist PI with determining salary increases

  • Handle several aspects of NIH grant submissions and progress reports

  • Work closely with HHMI on-campus office personnel, procurement team, and other business partners

  • Prepare annual lab census


  • A bachelor’s degree is required.

  • Previous experience as an administrative assistant is required (1-2 years preferred). Previous experience in a research and/or higher education environment is preferred, but not required.

  • Excellent computer skills, including demonstrated proficiency with Microsoft Office applications.

  • Excellent oral and written communication skills.

  • Ability to use good judgment in working independently, showing initiative, managing deadlines, and responding to inquiries.

  • Familiarity with scientific terminology would be a plus.

  • NIH grant application process a plus.

Rockefeller University does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. All qualified applicants will receive consideration for employment without regard to the characteristics listed above.

Compensation Range: Min

USD $60,000.00/Yr.

Compensation Range: Max

USD $70,000.00/Yr.

Job Locations US-NY-New York

Category Administrative and Support Services

Position Type Regular Full-Time